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Student Policies

Our Student Policies are designed to foster a safe and inclusive learning environment for all members of the MOSMA community. 

Sexual Misconduct Policy

This Policy applies to all members of the MOSMA community including staff, faculty, instructors, students, mentors, guests, and any individuals who are directly connected to any MOSMA initiative, volunteer, and visitor.

Read MOSMA's Sexual Misconduct Policy

Attendance

Each student is an important contributor to MOSMA's mission and each student is needed at school to assist in accomplishing the Audio in Media programmes's goals and objectives. Absenteeism and tardiness negatively impact the delivery of curriculum and tasks for all peers involved in the programme and overall MOSMA community. Absenteeism also lowers the morale of other students who have to perform the tasks of a missing student.

 

To ensure effective and efficient delivery and consistency of the programme and to provide the best possible learning environment to student; MOSMA expects students to adhere to the attendance standards as outlined in this policy. 

Audio in Media | Attendance & Withdrawal Policy

As stated in our Code of Conduct; students are expected to attend every class through the duration of the programme and to be attentive and ready to learn each day. Unexpected events and situations may occur that are unavoidable and result in an absence; in this case, students are expected to communicate expected tardiness or absenteeism to an Instructor or Academic Advisor. The Audio in Media programme is an intense curriculum, missing one class is equivalent to missing 1 to 2 days of theory. It is the Student’s responsibility to ensure they obtain all notes missed or make-up for lost practical time through use of tutoring or lab time. Attendance is monitored every day at 9:30 AM Start & 12:30 PM Start. Absences will be excused with the submission of a doctor’s note to the Academic Advisor within 5 days, no exceptions.

Attendance summaries are issued to each student at the end of each month along with their academic report, the summary and report helps to keep students aware of their grade point average throughout the programme.

Student Average & Academic Probation

Student Average Policy: A student cannot be on Academic Probation and must be passing the programme (70% GPA or higher) to be eligible to participation in the Term 3 Off-Site practicum. As per the MOSMA Student Contract (issued to enrolled students). Student performance and participation is reviewed throughout the programme and MOSMA faculty make every effort to assist students in maintaining this average in order to successfully complete the programme. It is the student’s responsibility to make efforts to improve on their academics and maintain a low absenteeism rate to ensure they are able to participate in all aspects of the programme including Term 3 - Advanced Electives and the Off-Site Practicum.

Probation: If a student reaches a 5% absenteeism rate they are placed on probation, the student must make efforts to remove themselves from this circumstance. A probationary agreement plan will be in place, agreed upon by the Student and the Academic Advisor. The probationary plan must be maintained by the student as per this agreement. Participation in the Term 3 Off-Site Practicum is not possible should the student fail to meet their probationary agreement by the start of Term 3.

Withdrawals

Regulated Withdrawal Policy | Student Aid Funded Students: In accordance with our governing body - PVI (Private Vocational Institutions) and MSA (Manitoba Student Aid), MOSMA is required to report a warning to a student should they reach 5% absenteeism rate of the total programme hours. A mandatory withdrawal is issued should a student reach 10% absenteeism rate stating that: the total absences is not perceived as a 100 percent course workload for a full-time programme.

MOSMA Withdrawal Policy | Self-funded Students: Should a student reach 10% absenteeism rate, the student’s enrolment will be reviewed by the an Academic Advisor and the school Director. This policy is relevant to all self-funded students.

Tuition Refund Calculation | PRIVATE VOCATIONAL INSTITUTIONS REGULATION M.R.142/2023

In cases of withdrawal; tuition refund is calculated as per the rules and regulations of the Private Vocational Institutions Regulation, M.R. 142/2023, The Private Vocational Institutions Act, C.C.S.M. c. P137. For more information on the Act please visit HERE: https://web2.gov.mb.ca/laws/statutes/ccsm/p137.php?lang=en

Student Fees Limit on registration and international students fees

25 The amount of the fees that a private vocational institution may charge

(a) a student for registration in a program of instruction must not exceed $275; and

(b) an international student for a program of instruction must not exceed, by more

than $1,500, the fee charged a Canadian citizen or a permanent resident within

the meaning of the Immigration and Refugee Protection Act (Canada) for the

same program.

Refunds to students

26 A private vocational institution must refund all money received or realized in

respect of a student being enrolled in a program of instruction it provides if

(a) the registration of the registrant to operate the institution is cancelled; or

(b) the institution

(i) ceases to provide instruction in the program while the student is still enrolled,

or

(ii) expels the student without cause.

Providing training without registration

27 A person who provides a program of instruction before being registered as a

registrant must refund all fees that have been paid in respect of the vocational training.

Refunds re actions of students

28(1) Subject to section 16 of the Act, the private vocational institution must refund the following fees:

(a) if the student ceases to be enrolled before the start date of the program, all

money received or realized in respect of the program except any non-refundable

fees specified as required under subclause 11(1)(d)(iv);

(b) if the student ceases to be enrolled after the start date of the program, the

percentage of paid tuition fees set out in first column of the following table based

on the percentage of the program completed by the student at the time the

student ceases to be enrolled as set out opposite in the second column:

Percentage of paid tuition fees refunded Percentage of program completed at time

the student ceases to be enrolled:

75% of paid tuition fees refunded Up to 20%

50% of paid tuition fees refunded 21% to 50%

No tuition fees refunded 51% or more

28(2) In determining the percentage of the program completed at the time the student

ceases to be enrolled,

(a) each assignment and each hour or class in a program of instruction is of equal

value; and

(b) a student is deemed to have attended every regularly scheduled hour of

instruction or, in the case of a program provided by correspondence or other

means, to have submitted each regularly scheduled assignment until the day

immediately before the date the student ceases to be enrolled.

Refund of materials fee

29(1) Subject to subsection (2), a private vocational institution must refund any

materials fee when a student rescinds their contract under section 16 of the Act or when a

student ceases to be enrolled in the program of instruction if the student returns the

materials to the institution

(a) within 10 days after ceasing to be enrolled in the program; and

(b) in substantially the same condition as the materials were in when they were

received by the student.

29(2) A materials fee is not refundable for materials that

(a) are personal use items; or

(b) have been removed from their packaging.

29(3) For certainty, a digital version of a book or text is eligible for a refund if the code

used to access its contents has not been used.

Non-refundable fees

30 Except as provided under section 16 of the Act, a student is not entitled to a

refund of(a) a registration fee; or

(b) in the case of an international student, the international student administration fee

under subclause 11(1)(d)(v) of their student contract.

When student ceases to be enrolled

31 Under this regulation, a student ceases to be enrolled in a program of instruction

on the earliest of the date that

(a) the private vocational institution

(i) receives the student's written notice of withdrawal from the program of

instruction,

(ii) cancels the student's enrolment under section 32, or

(iii) expels the student from their program of instruction; or

(b) the student

(i) exceeds the number of absences allowed under the private vocational

institution's attendance policy, or

(ii) graduates from the institution.

Cancellation of enrolment of international students

32 A private vocational institution that receives written notice that a prospective

international student is unable to obtain entry into Canada

(a) must

(i) not enroll the student in a program of instruction, or

(ii) if the student is enrolled, cancel the student's enrolment within five days after

receiving the notice; and

(b) must refund any money received from or on behalf of the student.

Payment of refunds

33(1) Subject to subsection (2), if a student is entitled to a refund from a private

vocational institution, the refund must be paid directly to the student.

33(2) If a student is entitled to a refund and the institution received any payment of the

student's fees from a government program, an agency or a person other than the student, the institution must pay the refund, on the student's behalf, to the government, agency or

other person.

33(3) The institution must issue a refund payment within 30 days after the refund

becomes payable.

Short Courses & Workshops Attendance Policy

Short courses and workshops are self-interest offerings. Completion is at the discretion of the student unless otherwise stated. To receive a certificate of completion a student must attend, to the last hour,  all classes and meet the requirement for any applicable tests or exams for certification offerings.

Short Courses & Workshops Refund Policy

Short Courses

Registration includes a $100.00 non-refundable, non-transferable admissions fee.

A withdrawal must be emailed or called-in and must be verbally acknowledged by a MOSMA Administrator for validation.

  • Withdrawal up to 3 weeks prior to the course date: Refund minus admission fee.

  • Withdrawal after 2 weeks prior to the start date: No Refund.

Workshops

A withdrawal must be emailed or called-in and must be verbally acknowledged by a MOSMA administrator for validation.

  • Withdrawal up to 2 weeks prior to the event date: 50% Refund

  • Withdrawal after 2 weeks prior to the event date: No Refund.

Refunds will be issued by Electronic Transfer within 30 days of acknowledged withdrawal date.

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